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in-person, virtual or hybrid corporate meeting and event planning - business event planner


Hybrid Corporate Meeting and Event Planning

Leverage all that technology has to offer by hosting a hybrid event where you can maximize the impact of your content on both your in-person audience and your virtual audience. Hybrid events are the way of the future and Simple Meeting Solutions is your best partner in navigating this new and exciting space.

For each client, we assess the needs of your event project and propose a custom scope of work and quote based on the services needed. Services include:

Project Management

  • Planning and communication timeline

  • Budget development, management, and reconciliation

  • Event evaluation and post event reporting

Event Strategy

  • Objectives and KPIs

  • Event branding and messaging

  • Program design and agenda development

  • Content curation and sourcing

Site Selection

  • Site research

  • RFP distribution and proposal consolidation

  • Site inspection

  • Contract review, negotiation, and execution

Virtual Platform Selection and Management

  • Platform research

  • RFP distribution and proposal consolidation

  • Contract review, negotiation, & execution

  • Platform build-out, deployment, and ongoing management

Communication and Registration

  • Communication design and distribution

  • Registration design, management, and reporting

  • Attendee support

Logistics Management

  • Vendor sourcing & referrals

  • Offsite activity sourcing & coordination

  • Food & beverage, audio / visual, transportation, housing & entertainment management

  • Attendee gifting sourcing & coordination

  • Speaker sourcing & management

  • VIP support & management

Sponsor and Exhibition Management

  • Sponsorship program design

  • Virtual exhibition design and coordination (in-person & virtual)

  • Sponsor registration and support

Event Technology

  • Sourcing, vetting, and contracting technology providers

  • Meeting app build-out and deployment

  • Hybrid technology implementation

Event Production

  • Source production services

  • Develop and maintain run-of-show for production team

  • Coordinate production elements throughout the planning process

Event Execution

  • Floor planning and environmental design

  • Staffing planning and management

  • Function sheet creation and distribution

  • Onsite and virtual management

Health and Safety Planning

  • Duty of Care development

  • Onsite Pandemic Protocol planning

  • Risk mitigation planning

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