top of page
in-person, virtual or hybrid corporate meeting and event planning - business event planner

HYBRID EVENTS

Hybrid Corporate Meeting and Event Planning

Leverage all that technology has to offer by hosting a hybrid event where you can maximize the impact of your content on both your in-person audience and your virtual audience. Hybrid events are the way of the future and Simple Meeting Solutions is your best partner in navigating this new and exciting space.

​

For each client, we assess the needs of your event project and propose a custom scope of work and quote based on the services needed. Services include:

Project Management

  • Planning and communication timeline

  • Budget development, management, and reconciliation

  • Event evaluation and post event reporting

Event Strategy

  • Objectives and KPIs

  • Event branding and messaging

  • Program design and agenda development

  • Content curation and sourcing

Site Selection

  • Site research

  • RFP distribution and proposal consolidation

  • Site inspection

  • Contract review, negotiation, and execution

Virtual Platform Selection and Management

  • Platform research

  • RFP distribution and proposal consolidation

  • Contract review, negotiation, & execution

  • Platform build-out, deployment, and ongoing management

Communication and Registration

  • Communication design and distribution

  • Registration design, management, and reporting

  • Attendee support

Logistics Management

  • Vendor sourcing & referrals

  • Offsite activity sourcing & coordination

  • Food & beverage, audio / visual, transportation, housing & entertainment management

  • Attendee gifting sourcing & coordination

  • Speaker sourcing & management

  • VIP support & management

Sponsor and Exhibition Management

  • Sponsorship program design

  • Virtual exhibition design and coordination (in-person & virtual)

  • Sponsor registration and support

Event Technology

  • Sourcing, vetting, and contracting technology providers

  • Meeting app build-out and deployment

  • ​Hybrid technology implementation

Event Production

  • Source production services

  • Develop and maintain run-of-show for production team

  • Coordinate production elements throughout the planning process

Event Execution

  • Floor planning and environmental design

  • Staffing planning and management

  • Function sheet creation and distribution

  • Onsite and virtual management

Health and Safety Planning

  • Duty of Care development

  • Onsite Pandemic Protocol planning

  • Risk mitigation planning

bottom of page