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in-person, virtual or hybrid corporate meeting and event planning - business event planner

IN-PERSON EVENTS

In-Person Corporate Meeting and Event Planning

Meetings have changed but their value has not. You can optimize your in-person meetings for safety and impact by partnering with the right planning expert. Simple Meeting Solutions is trained to help you maximize the value and minimize the risk of your in-person events.

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For each client, we assess the needs of your event project and propose a custom scope of work and quote based on the services needed. Services include:

Project Management

  • Planning and communication timeline

  • Budget development, management, and reconciliation

  • Event evaluation and post event reporting

Event Strategy

  • Objectives and KPIs

  • Event branding and messaging

  • Program design and agenda development

  • Content curation and sourcing

Site Selection

  • Site research

  • RFP distribution and proposal consolidation

  • Site inspection

  • Contract review, negotiation, and execution

Communication and Registration

  • Communication design and distribution

  • Registration design, management, and reporting

  • Attendee support

Logistics Management

  • Vendor sourcing & referrals

  • Offsite activity sourcing & coordination

  • Food and beverage, audio / visual, housing, transportation & entertainment management

  • Attendee gifting sourcing & coordination

  • Speaker / VIP support sourcing & management

Sponsor and Exhibition Management

  • Sponsorship program design

  • Exhibition design and coordination

  • Sponsor registration and support

Event Technology

  • Sourcing, vetting, and contracting technology providers

  • Meeting app build-out and deployment

  • Hybrid technology implementation

Event Production

  • Source production services

  • Develop and maintain run-of-show for production team

  • Coordinate production elements throughout the planning process

Event Execution

  • Floor planning and environmental design

  • Function sheet creation and distribution

  • Staffing planning and management

  • Onsite management

Health and Safety Planning

  • Duty of Care development

  • Onsite Pandemic Protocol planning

  • ​Risk mitigation planning

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