Last Updated: July 21, 2026

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Simple Meeting Solutions ("SMS," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, register for or attend an event we plan or manage, or otherwise interact with us.

By using our website or services, you agree to the terms of this Privacy Policy.

 

1. Information We Collect

We may collect the following types of information:

• Contact Information: Name, company name, job title, mailing address, email address, and phone number (including mobile number).

• Event Registration Information: Details provided when registering for an event, conference, or meeting, such as dietary restrictions, session preferences, travel information, and emergency contact details.

• Payment Information: Billing details processed through third-party payment processors (we do not store full payment card numbers).

• Communications: Information you provide when you contact us, request a proposal, or respond to surveys.

• Website Usage Data: Information collected automatically, such as IP address, browser type, and pages visited, typically through cookies or similar technologies.

 

2. How We Use Your Information

We use the information we collect to:

• Plan, coordinate, and execute events on behalf of our clients

• Register attendees and manage event logistics

• Communicate with you about event details, schedule changes, or logistics (including via email, phone, or text/SMS)

• Process payments and invoicing

• Respond to inquiries and provide customer support

• Improve our website and services

• Comply with legal obligations

 

3. Mobile Information

If you provide your mobile phone number to us — for example, to receive event updates or logistics alerts via text message — that information is used solely to communicate with you about the relevant event or service.

Mobile information is not shared with third parties or affiliates for marketing or promotional purposes.

You may opt out of text communications at any time by replying "STOP" to any message we send, or by contacting us directly using the information in Section 8.

 

4. How We Share Information

We may share information with:

• Event Vendors and Venues: Such as hotels, caterers, and AV providers, solely as needed to fulfill event logistics.

• Service Providers: Third parties who perform services on our behalf (e.g., registration platforms, payment processors), bound by confidentiality obligations.

• Clients: The organization hosting or sponsoring the event, where relevant to attendee management.

• Legal Requirements: Where required by law, subpoena, or to protect the rights and safety of SMS, our clients, or others.

We do not sell your personal information. As noted above, mobile information is never shared with third parties or affiliates for marketing or promotional purposes.

 

5. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to improve functionality and understand site usage. You can control cookie preferences through your browser settings.

 

6. Data Security

We use reasonable administrative, technical, and physical safeguards to protect the information we collect. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

 

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

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8. Your Choices and Rights

Depending on your location, you may have the right to access, correct, or request deletion of your personal information. To make a request or ask questions about this policy, contact us at:

Simple Meeting Solutions

Email: concierge@simplemeetingsolutions.com

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9. Children's Privacy

Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children.

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10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this page reflects the most recent revision. Continued use of our website or services after changes are posted constitutes acceptance of the updated policy.